Draft Minutes of Seniors Committee – 3rd October 2019

MINUTES OF A MEETING OF THE COMMITTEE OF THE CARSWELL GOLF CLUB SENIORS SECTION  HELD AT WYCHWOOD GOLF CLUB ON THURSDAY 3rd OCTOBER 2019
Present:   Richard Tucker (Captain)
Brian Reid ( Vice Captain)
Peter Ellen (Treasurer)
Terry Clark (Match Secretary)
By Invitation:-
 Bob Howard (Away Day Secretary)
Tony Dyet (Club Handicap Secretary)
Peter Pitts (Past Treasurer)
1 APOLOGIES FOR ABSENCE Apologies received from John Ordish (Secretary) and Bill Baker (Competitions Secretary)
2. MINUTES OF THE LAST MEETING The Minutes were taken as read and confirmed.
3. MATTERS ARISING None
4. OUTLINE OF EVENTS
Current Situation. D&C Golf Ltd , the Carswell Management company, is going into voluntary liquidation and has ceased trading. Its liabilities considerably exceed its assets. It’s lease of the course and buildings has reverted to Gerry Lisi but he appears to have decided not to reopen the Club.  The Club for all intents and purposes no longer exists.  The members appear to have accepted this and many are joining other Clubs.  A meeting with the Mens Section Committee achieved nothing.  TD is finding out how to transfer Carswell handicaps to other clubs and will inform members if there are any problems.
The Future. The Captain reported that a vast number of Seniors have said they want to retain links with each other and the best way to do this is to form a Golf Society. Everyone concurred with this proposal.
5. NEED FOR GENERAL MEETING. Because the membership is so spread it seemed impractical to hold a General Meeting and all matters requiring members’ approval is to be put to them by way of an email vote.
6. FINANCIAL APPRAISAL AND RECOVERY OF SENIORS ASSETS. The Treasurer is to assess the total assets of the Seniors that include cash, money at bank, pa system, camera, laptop, printer, bench.  RT and BR are to attend Carswell Friday 4th October to retrieve trophies. There are unresolved problems about what to do with the trophies if we can recover them. By the time bills for outstanding activities are paid there is unlikely to be a large amount of cash outstanding.  It will be necessary to allocate  money for the remaining prizes, 6 medals and glass mementoes   It was agreed to put to the members of the Section by way of email vote that remaining assets be transferred to the proposed Society (RT)
7. FORMATION OF CARSWELL SENIORS GOLF SOCIETY It was decided form a Society with those attending this meeting to be responsible for its formation.  RT will ballot members of the Seniors Section.  The Society to meet for the purpose of playing Golf approximately monthly.  Membership of the Society to be eligible to members of the former Section.  The probably name will be the Carswell Castaways Golf Society.  PE volunteered to be the Treasurer of the Society as having this offer in existence was essential to the formation.  There shall be a joining fee of £10 – also to be put to the members by email vote (RT).
8. REMAINING ACTIVIES OF THE SENIORS SECTION The Match at Witney on Thursday 10th October will proceed.  The Captain will attempt to join a few other players into this match. The Captain will enquire with the Captain of the Ladies Section whether the planned match will go ahead but this is unlikely. The Captain v Vice Captain subsidised match will go ahead and will become open to all members.  The date is Thursday 17th October.  BH will try to find a venue firstly at Drayton then at Witney. The Presentation Evening will proceed with the intended date being Friday 13th December 2019.  Likely venue is the Wantage Comrades Club in Wantage.  Likely cost will have to cover the band Wipe Out (already booked), hire of rooms (£50) and food.  TC will make enquires of the Comrades Club.  RT and BR to look at other possible venues such as Southmoor Village Hall or Snooty Mehman.  RT to ask John Ordish to look after the provision of medals and mementoes. The Colin Pedley competition will not be played this year. The website will continue initially as a resource for the members of the Section and then to support the new Society.